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Volunteer


Applications to volunteer at the 34th Veg Food Fest are now open!
Click here for the application form after you have read through the position descriptions below and chosen your top three choices.

PRE- AND POST-EVENT OPPORTUNITIES

Bookstore

BOOKSTORE MERCHANDISER

Duties: Design a visually appealing and easily navigable merchandising plan for the TVA bookstore. Be on site the afternoon of Friday, September 7th to lead the set up of the bookstore, including unpacking and shelving books and leading other volunteers. Creating informative signage for the bookstore where appropriate.

Qualifications: Must be creative, self-directed, and able to work with minimal supervision. Experience setting up retail displays or other types of displays preferred. Will be required to have the plan set by the end of July.

Timeline: 2-4 hours in July, including meeting with TVA’s Director of Operations. 2-4 hours on site at Veg Food Fest on Friday, September 7th.

TVA AMBASSADOR MERCHANDISER

Duties: Create a plan for promoting engagement with TVA, and disnging a visually appealing and easily navigable merchandising plan for the TVA ambassador table. Be on site the afternoon of Friday, September 7th to lead the set up of the TVA table, including unpacking and setting up information and signage, and leading other volunteers. Creating informative signage for the table where appropriate advertising incentives, raffles, etc.

Qualifications: Must be creative, self-directed, and able to work with minimal supervision. Experience setting up retail displays or other types of displays an asset. Will be required to have the plan set by the end of July.

Timeline: 2-4 hours in July for planning, including meeting with TVA’s Festival Coordinator to inform her of the plan and any items that will need to be acquired for the table. 2-4 hours on site at Veg Food Fest on Friday, September 7th.

BOOKSTORE INVENTORY ASSISTANT

Duties: Updating spreadsheet of books to be ordered, including finding ISBN numbers, and determining local distributors. Placing and tracking book orders for the TVA bookstore.

Qualifications: Must have good attention to detail and communication skills. This position will be done from home. Expected commitment: 3-4 hours.

Timeline: To be completed within the first two weeks of July.

 

Event Services

DRIVER

Duties: Drive between Harbourfront Centre and our off-site prep kitchen, possibly grabbing last minute ingredients from the grocery store to save the day!

Qualifications: Must have a valid Ontario Driver’s License of G2 Class or higher. Must provide a vehicle such as a car or minivan, OR please let us know if you are comfortable driving a moving vehicle (such as a small U-Haul truck).

LOADING CREW (Friday, September 7th)

Duties: Loading TVA display materials, books and merchandise from the TVA office into our cargo van. Unloading materials from our cargo van at Harbourfront Centre. Transporting materials to appropriate venues at Harbourfront Centre as marked on boxes and helping to set up TVA’s display tables and signage.

Qualifications: Must be able to follow instructions and perform moderate to heavy lifting down a flight of stairs. Must travel from TVA to Harbourfront Centre once loading is done at TVA in order to complete unloading at Harbourfront Centre. TTC tokens will be provided.

LOADING CREW (Sunday, September 9th) **special perks!**

Duties: Taking down and carrying TVA’s signage. Loading TVA display materials, books and merchandise from tables at Harbourfront Centre into our cargo van. Unloading materials from our cargo van at the TVA office.

Qualifications: Must be able to follow instructions and perform moderate to heavy lifting up a flight of stairs. Must travel from TVA to Harbourfront Centre once loading is done at TVA in order to complete unloading at Harbourfront Centre. TTC tokens will be provided.

Special Perks: Volunteers in this position will receive a special treat from Vegetarian Haven at the end of their shift.

ON SITE EVENT OPPORTUNITIES

Bookstore

CASHIERS

Duties: Processing payments for book sales and memberships at the TVA Bookstore. Clearly marking and recording all purchases.

Qualifications: Must be able to follow instructions, and be friendly and outgoing. Cashier experience is an asset.

SALESPERSON (Must be vegetarian or vegan)

Duties: Staffing the TVA bookstore. Helping shoppers select cookbooks and books, answering people’s questions about books and directing them to the cash for payment. Promoting TVA membership.

Qualifications: Must have knowledge of the latest vegetarian cookbooks and authors. Must be outgoing and have excellent sales and customer service skills. Please be aware this position requires being on your feet for the duration of the 3 hour shift. Retail sales experience an asset.

BOOKSTORE CAPTAIN (Must be vegetarian or vegan)

Duties: Overseeing the TVA Bookstore for a full day or more at the Festival. Managing and mentoring other volunteers, answering questions about technical things such as processing sales, and ensuring that the shelves are well stocked. Ensuring that everyone is aware of the goals for the day and motivating other volunteers to reach those goals. Managing book signings in the Bookstore area.

Qualifications: Must have knowledge of the latest vegetarian cookbooks and authors. Must be outgoing and have excellent sales, customer service and communication skills. Must have experience volunteering at TVA outreach events.

Time Commitment Required: Bookstore managers are expected to commit to being on site at the Veg Food Fest for at least one full day. During that day, they will be expected to spend 30 minutes once every three hours at the bookstore when they will meet with the other volunteers, check if shelves need restocking, go over the goals and answer any questions volunteers have.

Cooking Demonstrations

COOKING DEMO FOOD PREP

Duties: Helping to prepare samples for cooking demonstrations, including washing and chopping ingredients.

Qualifications: Must be able to closely follow instructions and have experience, whether personal or professional, cooking and baking. Should have a love of cooking.

Please note: This position takes place during the Veg Food Fest weekend but may take place off site of the Harbourfront Centre. Exact location may be determined in August.

CHEF ASSISTANT

Duties: Helping distribute samples and recipes to the audience. Taking directions from demo chefs about food prep, equipment needs, and other small tasks. Managing crowds during book signings at the end of cooking demo sessions.

Qualifications: Must be able to follow instructions and perform general cleaning tasks, including some light lifting.

PRODUCTION ASSISTANT

Duties: Cleaning the cooking demo area and demo equipment in the cooking demo venue at the Food Festival. Helping cooking demonstrators with setup, tear down, audience seating, and all other items as needed.

Qualifications: Must be able to follow instructions and perform general cleaning tasks, including some light lifting.

COOKING DEMO CAPTAIN

Duties: Assisting the Cooking Demo Manager and taking the lead in organizing/orienting chef and production assistants, and managing book signings. Being on call for duties that come up throughout the day, allowing the Cooking Demo Manager to take breaks throughout the day.

Qualifications: Experience working with cooking demos in the past, willing to commit to one full day (with breaks) in the cooking demo area.

Outreach

CHILDREN’S AREA ASSISTANT

Duties: This is an area dedicated to families and creativity. Assist families with crafts, workshops, and games. Supervising activities and children at play.

Qualifications: Experience with children, outgoing, creative, work with team & public.

TVA AMBASSADOR (Must be vegetarian or vegan)

Duties: Staff TVA tables where you’ll act as an ambassador, promoting the organization and provide information regarding the support we can offer vegetarians. Your primary goal is to encourage people to join TVA and become part of the community, and handle sales of membership donations, including processing payments.

Qualifications: Must be outgoing and have excellent sales and customer service skills. Great verbal communication skills, friendly disposition and be knowledgeable about vegetarianism and TVA. Must be vegetarian. Please be aware this position requires being on your feet for the duration of the 3 hour shift.

TVA AMBASSADOR BOOTH CAPTAIN (Must be vegetarian or vegan)

Duties: Taking a leadership role at the TVA table for a full day or more at the Festival. Meet volunteers at the beginning of their shift to review the membership ambassador training and ensure that everyone is aware of the goals for the day and motivating other volunteers to reach those goals. Meeting the volunteers at the end of their shift to debrief.

Qualifications: Must have experience volunteering at TVA outreach events, and have completed some form of TVA training. Must be outgoing, have excellent verbal communication skills, friendly disposition and be knowledgeable about vegetarianism and TVA. Must be vegetarian.

Time Commitment Required: Booth captains are expected to commit to being on site at the Food Festival for at least one full day. During that day, they will be expected to spend 30 minutes once every three hours at the TVA booth, when they will meet with the other volunteers, go over the goals and answer any questions volunteers have.

VEGGIE CHALLENGE CREW (Must be vegetarian or vegan)

Duties: Explaining the Veggie Challenge to the public at the Food Festival and encouraging people to participate.  Provide information on the benefits of vegetarianism, and answer questions about TVA and a vegetarian diet. Handle sales of membership donations, including processing payments.

Qualifications: Must be vegetarian. Must have excellent verbal communications skills and a strong understanding of vegetarian issues. Volunteer must complete the veggie challenge at http://www.veggiechallenge.com before the festival. Please be aware this position requires being on your feet for the duration of the 3 hour shift.

VEGGIE CHALLENGE BOOTH CAPTAIN (Must be vegetarian or vegan)

Duties: Taking a leadership role at the Veggie Challenge table for a full day or more at the Festival. Meet volunteers at the beginning of their shift to review the veggie challenge crew training and ensure that everyone is aware of the goals for the day and motivating other volunteers to reach those goals. Meeting the volunteers at the end of their shift to debrief.

Qualifications: Must have experience volunteering at TVA outreach events, and have completed some form of TVA training. Must be outgoing, have excellent verbal communication skills, friendly disposition and be knowledgeable about vegetarianism and TVA. Must be vegetarian.

Time Commitment Required: Booth captains are expected to commit to being on site at the Food Festival for at least one full day. During that day, they will be expected to spend 30 minutes once every three hours at the TVA booth, when they will meet with the other volunteers, go over the goals and answer any questions volunteers have.

TVA EXPERT (Must be vegetarian or vegan)

Duties: This is an “on-call” position for experienced TVA volunteers who can fill in for a variety of volunteer positions in the case of no-shows or volunteer shortages. Positions may include tabling, cashiers, food fest info, volunteer check-in, cooking demonstrations, and veggie challenge crew.

Qualifications: Must be vegetarian. Must have experience volunteering with TVA, and must complete TVA’s Key Messages Online Training if not yet completed. Should be flexible, outgoing and have great customer service skills.

FOOD FEST RUNNER/FLOATER

Duties: Assist the Veg Food Fest coordinator and Veg Food Fest assistant with any last minute tasks needed on or off site, such as taking items to and from various areas of the site, running off site to purchase last minute items from the convenience store, assisting vendors or speakers.

Qualifications: Must be energetic, independent, and able to follow instructions. Must deal well in a fast paced environment. This position may require the use of a walkie talkie and may require going off site.

VEGGIE COSTUME AMBASSADOR

Duties: Wearing one of TVA’s fruit/veggie costumes to promote the Food Festival. Costume Wearers may be assigned in pairs (1 costume wearer and 1 assistant) to roam the site at the Food Festival and either distribute programs and vegetarian directories or encourage attendees to complete surveys, or they may be mascots at the Food Fest photo booth.

Qualifications: Must be friendly, outgoing, and willing to wear a costume. Must be willing to have your picture taken by Food Festival visitors.

VEGGIE COSTUME ASSISTANT

Duties: Roam the site at the Food Festival with a Veggie Costume Ambassador and either distribute veg directories or food fest programs, or encourage attendees to fill out surveys on an iPad.

Qualifications: Must be friendly and outgoing, and be willing to have your picture taken by Food Festival visitors.

Event Services

EXHIBITOR ASSISTANT – CAPTAIN

Duties: Leading and overseeing volunteers in the Exhibitor Services role for a full day or more at the Festival, delegating tasks such as booth inspections and parking. Acting as a keyholder for the exhibitor fridge and providing access to the fridge for exhibitors as necessary. Acting as a liason between the Festival Assistant, the Festival Coordinator and vendors, communicating any problems or updates to the Assistant and Coordinator.

Time Commitment Required: Captains are expected to be on site at the Food Festival for at least one full day. During that day, they will be expected to spend at a minimum the first 30 minutes of each volunteer shift at the booth on duty. Breaks can be taken throughout the day but the Food Fest Assistant and/or coordinator must be notified and the fridge key must be handed off.

Qualifications: Must have one or more years experience volunteering at the exhibitor services booth, and have strong problem solving and communication skills. Must be willing to meet communicate via phone or email with the Food Fest Assistant and Coordinator 2-3 times during the summer for further guidance and details about the position.

EXHIBITOR ASSISTANT

Duties: hand out parking passes to exhibitors. Respond quickly to inquiries. Inspect booths to make sure they are in compliance with Food Festival Exhibitor Policies. You may also be assigned with monitoring the fridge areas set up at the festival.

Qualifications: good verbal communication skills, exceptional time management skills and professional demeanour.

FOOD FEST INFO

Duties: Be the go-to person to provide information and answer questions about the Veg Food Fest, such as locations of various vendors and special areas, times of speakers and cooking demonstrations, etc. Distribute Veg Food Fest programs and veg directories, and encourage completion of attendee survey.

Qualifications: Must be friendly and outgoing and have excellent sales and customer service skills. Must review closely the Veg Food Fest website ahead of the event to become familiar with exhibitors and special events. Please be aware this position requires being on your feet for the duration of the 3 hour shift. Volunteers in this role may be stationed in one area of the food fest or asked to roam around the site.

FOOD FEST PROMO: Off Site

Duties: You will be stationed off site to promote the Veg Food Fest and distribute Veg Food Fest programs. Locations may include near Sugar Beach/Loblaws east of Harbourfront Centre, the Ferry Docks, or the Harbourfront Community Centre west of the Music Gradens.

Qualifications: Must be friendly and outgoing. Must review closely the Veg Food Fest website ahead of the event to become familiar with exhibitors and special events. Please be aware this position requires being on your feet for the duration of the 3 hour shift.

PRESENTATION COORDINATOR **special perks!**

Duties: Meeting Veg Food Fest speakers and chefs to welcome them to the Veg Food Fest and provide any direction or instructions they may require.

Qualifications: Must be friendly, independent, and extremely responsible.

Time Commitment Required: Presentation coordinators are expected to commit to being on site at the Veg Food Fest for at least one full day. During that day, you will have various scheduled times to meet speakers, and can take breaks and enjoy the festival in between meeting times.

Special Perks: Volunteers in this position have the opportunity to meet popular plant-based chefs and authors.

VOLUNTEER CHECK-IN ASSISTANT

Duties: Checking in and checking out TVA volunteers at the Food Festival, including providing instructions about their positions and distributing any necessary supplies. Communicating any major volunteer disruptions with TVA staff, and phoning volunteers to remind them of upcoming shifts.

Qualifications: Must be able to follow instructions and help volunteers in a friendly manner. Excellent customer service skills and a friendly, outgoing demeanour required. Must be able to problem-solve. All volunteer check-in assistants must be available to attend in person training.

WORKSHOP AND LECTURE ASSISTANT

Duties: Distributing survey forms to visitors as they enter the lecture/workshop venue or stage area at the Food Festival, and assisting people with finding seats if needed.

Qualifications: Must be able to follow instructions and be friendly and approachable.

PHOTOGRAPHER

Duties: Take photos of attendees and vendor spaces at the Veg Food Fest.

Qualifications: We are looking for volunteers with professional photography experience or training. Must provide own equipment, and be willing to upload and provide photos to TVA after the event, giving TVA full right to use of the photos.

VIDEOGRAPHER

Duties: Take video of attendees and vendor spaces at the Veg Food Fest and conduct interviews of attendees, vendors, TVA board members, volunteers and staff over the course of the weekend.

Qualifications: We are looking for volunteers with professional videography experience or training. Must provide own equipment, and be willing to upload and provide photos to TVA after the event, giving TVA full right to use of the photos.

SOCIAL MEDIA ASSISTANT

Duties: Work with the Veg Food Fest Promotions Assistant to execute the social media plan for the weekend event. Take photos, engage attendees and craft creative content for Facebook, Instagram and Twitter under the guidance of the Promotions Assistant.

Qualifications: We are looking for volunteers with social media experience. Must be familiar with using a smart phone and social media platforms.

SURVEY ATTENDANT

Duties: Invite and encourage attendees to take part in a brief survey about their Veg Food Fest experience. Assist attendees in using iPads to complete the survey.

Qualifications: Must be friendly and outgoing, good at engaging passing audiences. Must be familiar with use of iPads and be able to assist attendees with completing their surveys. Please be aware this position requires being on your feet for the duration of the 3 hour shift.

Have a question?

Email volunteer coordinator Barbi Lazarus at volunteer@veg.ca.